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Selection Committee Terms of Reference

1. Committee purpose

The committee is established to review nominations, conduct a selection process, and recommend recipients of the annual Awards of Excellence, in alignment with the award intentions as outlined in the criteria for each of the individual awards. The awards process and event are intended to highlight and celebrate exemplary staff and the behaviours we want to promote and encourage as an organization.

2. Objectives and process

The committee is charged with selecting recipients (individuals or teams) who most distinguish themselves from their peers in each award category. Committee members will review all submitted nomination packages according to a relative, rather than absolute, philosophy in adjudication, and arrive at a consensus as to recommended awards recipients. Members are expected to review and rate all nominees independently and confidentially in preparation for a decisive and collegial discussion with the committee in order to arrive at a consensus. Recommendations are then made to the President in writing via the committee chair.

3. Membership

Composition will include at least one past committee member and one prior year recipient. Members are ineligible for nomination and are excluded from contributing to nominations while serving on the committee. The status, membership, and function of this committee will be reviewed annually as needed to ensure alignment with the intended purpose. The committee will be considered ongoing with rotating membership for as long as the recognition event is supported. The committee membership normally includes one representative from or on behalf of each of the following employee groups on campus. 

  • Faculty member (Tenured/Tenure-Track or Teaching Faculty).
  • A member from senior management (rank of AVP, Dean or Director).
  • Past-year committee member.
  • Past-year recipient.
  • Ontario Public Service Employees Union staff member.
  • Union-exempt staff member.

Ex-officio members (do not vote or participate in rating process)

  • Manager, Organization Development, Human Resources (Chair)
  • HR Assistant, Organizational Development, Human Resources (Committee Support)

4. Frequency of meetings

The Committee will convene approximately twice per year with additional meetings scheduled as required.

  • Preparation: One hour scheduled prior to nomination closure to receive instructions from the Chair and review the awards process and committee expectations.
  • Selection and recommendations: Two to four hours (or as needed) scheduled after nominations are distributed, to review independent selection and determine collective recommendations.