Knowledge Café
We have a great talent across our institution and we all have something to learn from one another. The knowledge Café is a forum to allow us to gather, learn from each other, and discuss topics relevant to us all with impacts across work and life. The Knowledge Café sessions provide and open, relaxed and collaborative learning environment that encourages a solid work culture of knowledge sharing and learning, teamwork and cooperation.
Note:
- Sign up periods are in September and January
- We will notify you in the Weekly Report when each signup period opens.
Knowledge Café Sessions and Events
-
Facilitate a session
Email hrtraining@ontariotechu.ca with "Knowledge Café" in the subject line
Include in the following:
- A sentence or two that describes the session overall
- What we will learn
- Facilitator Name, contact info
September 2020
-
Everything Google
- Company: Ontario Tech University IT
- Facilitator: Ron Robertson and Bevin Moolenschot
- Duration: 9am-12pm
- Date: September 29, 2020
This Google Workshop presentation will share and demonstrate the findings of implementing sustainable, innovative, and cost-effective collaboration solutions that meet the diverse needs of a fast-paced and ever-changing university landscape.
Key challenges with the university community include user adoption and unclear business requirements. To overcome these challenges a well-designed process was created to help frame requirements and understand end state goals for each department and faculty. We use cloud-based technology and in-house tools to provide more opportunities for collaboration across the university community.
- Learn how Ontario Tech leverages cloud applications like G Suite for Education to deliver value add collaboration capability.
- Leverage Google Meet to deliver online lectures to classes with up to 250 students or to connect with your teams.
- Learn how to store, share, and collaborate files and folders from any mobile device, tablet or computer using Google Drive.
- Learn about Google Docs, Sheets, Slides, and Forms.
October 2020
-
Records Management
- Company: Office of the University Secretariat & General Counsel
- Facilitator: Niall O'Halloran
- Duration: 9am-12pm
- Date: October 6, 2020
Everyone at the university has a role to play in records management because we all create and use records every day. When you think of records you may think of files or boxes full of paper, but records management applies to information created or stored digitally, too. That includes documents, spreadsheets, email and databases. The goal of records management is to make sure that when we need records to do our jobs or comply with laws, we still have them and can find them easily.
The Office of the University Secretary and General Counsel provides advice and training to make sure that records are kept as long as necessary and no longer.
Join us to learn about:
- The Records Classification and Retention Schedule (RCRS) is the main tool.
- What office is responsible for each type of record
- Who authorizes the retention period
- What laws or policies affect records
- How long to keep records
- Where and how to store records
- The process to dispose of records
December 2020
-
Google Meet - Google Calendar
- Company: Ontario Tech University
- Facilitator: Ron Robertson and Bevin Moolenschot
- Duration: 10:00 A.M. to 12:00 P.M.
- Date: December 1. 2020
This Google Workshop presentation will explore Google Meet and Google Calendar in depth and provide recommendations to integrate with your Outlook Calendar.
-
Ergonomics at Home
- Company: Human Resources (OTU)
- Facilitator: Maureen Calhoun
- Duration: 10am-12pm
- Date: December 8, 2020
Work-related musculoskeletal disorders (WMSDs) are commonly referred to as repetitive strain injuries (RSIs), cumulative trauma disorders (CTDs) or repetitive motion injuries (RMIs). These types of injuries are associated with risk factors involving work postures, repetitive and forceful movements, vibrations and temperatures. However, these injuries can be prevented.
Ergonomics is the science of applying designed equipment to the workplace or task to maximize the productivity of the worker, or fitting the work environment to the worker.
Join us for tips, tricks, and best practices for working remotely.
February 2021
-
Business Analysis
- Company: Ontario Tech University IT
- Facilitator: Ade Oyemade, Dana Reeson
- Duration: 9am - 12pm
- Date: February 2, 2021
-
Mach Forms
- Company: Ontario Tech University HR
- Facilitator: Kyle Warner
- Duration: 10am - 12pm
- Date: February 23. 2021
Machform is an online application used to create standard forms that do not involve online payment (e.g. event registration forms and surveys). Features of Machform include:
- Admin log-in area to view and download submissions in a spreadsheet format automatic response.
- Automatic scheduling and submission limits.
- Conditional logic (e.g. to show or hide fields depending on a previous response).
- File upload.
- Multi-page forms.
- Options for saving progress and continuing later.
- Submission notifications.
This session will provide an overview of how to use the form editing application.
Learn how to:
- create and edit forms
- manage forms in the Form Manager
- add conditional logic to form fields (show or hide fields)
- embed forms on web pages
- manually enable or disable forms
- notifications
- view and download entries
March 2021
-
Google My Drive - Shared Drives - Docs and Sheets
- Company: Ontario Tech University IT
- Facilitator: Ron Robertson and Bevin Moolenschot
- Duration: 10am-12pm
- Date: March 30, 2021
This Google Workshop presentation will explore:
- My Drive,
- how to share drives and
- how to use docs and sheets.
April 2021
-
Everything Google
- Company: Ontario Tech University IT
- Facilitator: Ron Robertson and Bevin Moolenschot
- Duration: 9am-12pm
- Date: April 27, 2021
This Google Workshop presentation will share and demonstrate the findings of implementing sustainable, innovative, and cost-effective collaboration solutions that meet the diverse needs of a fast-paced and ever-changing university landscape.
Key challenges with the university community include user adoption and unclear business requirements. To overcome these challenges a well-designed process was created to help frame requirements and understand end state goals for each department and faculty. We use cloud-based technology and in-house tools to provide more opportunities for collaboration across the university community.
- Learn how Ontario Tech leverages cloud applications like G Suite for Education to deliver value add collaboration capability.
- Leverage Google Meet to deliver online lectures to classes with up to 250 students or to connect with your teams.
- Learn how to store, share, and collaborate files and folders from any mobile device, tablet or computer using Google Drive.
- Learn about Google Docs, Sheets, Slides, and Forms.