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Recruit applicants

Advertise the position

Accurately depicting a position’s requirements ensures the best pool of candidates for that position. Therefore, it is important to base the wording for the posting on the previously established selection criteria.

The dean sends the approved position request and draft posting to HR, which posts the vacancy according to established procedures, the university's employment equity policy and HRSDC's Canadians First policy. 

While the Canadians First policy is in effect, the position is advertised simultaneously in Canada and abroad. 

The search committee documents all attempts to identify qualified Canadians or permanent residents for the position. The record of these efforts is included in the documentation required by HRSDC in the event that a foreign candidate is successful and a labour market opinion (LMO) application is made. This application must include a rationale explaining why no Canadian applicant met the advertised qualifications; it is important to be specific about the selection criteria, particularly the essential criteria or bona fide occupational requirements (BFORs), ensuring they are spelled out in the posting.

The process of advertising must support the objective to recruit the best pool of applicants possible from which to select a successful candidate. In addition to advertising in accordance with established procedures, the dean and the search committee are encouraged to develop a recruitment strategy that brings the position to the attention of as many qualified applicants as possible. 

Because of the lead time for publication in many journals and the length of time required to complete the search process, advertising should be initiated well in advance of the time a position needs to be filled. The position is normally advertised in University Affairs, the CAUT Bulletin and Ontario Tech’s website. It may be advertised in other national and international journals and on listservs and websites appropriate to the discipline as well as to organizations that serve a broad professional audience, including members of designated groups.