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Complete the appointment process

Candidate acceptance

The candidate accepts the offer and returns the signed offer of appointment letter and completed credential verification authorization to the Dean, who forwards the documentation to the office of the provost (signed offer letter only) and HR for the official files.

HR initiates the credential verification and notifies the Dean when completed. The dean notifies the candidate of the credential verification results.

HR completes the pension and benefits on-boarding/signup with the new faculty member.

Note: If the candidate declines the offer, the Dean will notify the Office of the Provost and HR, updating the appointment file if the offer of appointment procedures are to be repeated for a second-ranked finalist candidate. Alternatively, the Dean may call another meeting of the search committee or refer to HR for guidance about next steps.

Provide feedback to candidates

Once the finalist candidate’s appointment is confirmed, the Dean personally contacts, preferably by phone, all shortlisted candidates who were interviewed as well as other applicants not yet advised of the status of the appointment.

If an unsuccessful candidate writes to request the specific reasons for not being selected, the dean consults with HR and the office of the provost to prepare a proper response. While meaningful feedback to candidates is encouraged, it is imperative to respect and protect the confidentiality of the information belonging to other applicants.